One place to run your whole learning center.
Check-in, students, staff, scheduling, payments and compliance in one simple, secure app. Built with Kumon franchise centers in focus, and ready to be tailored to any education center.
- Works on iPad, phone and computer
- Each center’s data kept separate
- Switch on only the modules you need
Everything your center runs on, behind one sign-in
No more juggling spreadsheets, paper logs and separate apps. Katriviya follows a center’s day, from the front desk to the office.
Front desk
- Tap-your-name iPad check-in and check-out
- Live “Who’s here” board
- Printable check-in sheet as a backup
- Add a new student in seconds
Instructor’s desk
- Dashboard of today: who’s in, who’s missing
- Students, status codes and birthdays
- Report B upload keeps the roster current
- Subjects, class hours and schedules
Center office
- Bill plans and cash, Zelle and check payments
- Student breaks with follow-up reminders
- Staff records and pay rates
- Center forms and policies in one folder
Safety & compliance
- Safety checklist, daily to yearly
- Staff trainings and completion records
- Background checks for staff 18 and over
- Role-based access for every staff member
Check-in students actually enjoy
Students tap their name on the front-desk iPad. The time comes from the server clock, so records show real arrival and departure, never times typed in later.
Tap, confirm, done.
Letters and search find a name fast. The kiosk shows first name and last initial only.
Who’s here, live.
Every student in the center with their arrival time, refreshed every few seconds.
Internet down? Keep going.
Taps are saved on the iPad with their real time and sent once the connection is back.
Paper fallback, built in.
Print the check-in sheet, then upload the filled-in sheet so nothing is lost.
History you can trust.
Look up any date or student, export to CSV or print. Every correction keeps the old time, who changed it and why.
Any device.
Runs on the front-desk iPad, any tablet, phone or computer. Nothing to install.
Designed around Kumon’s baseline check-in/check-out checklist
Here is how the Check-in module covers each of the 8 items in the Student Check-In / Check-Out System Requirements.
Digital System Required
- Students check in and out on the Check-in kiosk; staff use the Who’s here board.
- Every event is stored in the Katriviya™ database — no paper or spreadsheet step.
Unique Student Identification
- Each student has a unique record ID, and the Kumon Student ID is kept with them.
- Kiosk tiles use the full last name whenever two students would otherwise look the same.
Actual Arrival and Departure
- The time is taken from the server clock at the moment of the tap; staff can't type a time.
- Only Instructors and Chief Assistants can correct a wrong time on History, and every correction keeps the old time, who changed it, when and why.
Staff Oversight and Training
- Every event records who was signed in when it happened (staff login on the kiosk or the front desk).
- Teachers, Assistants and Graders can only reach the check-in pages, Add student and the Students list (read-only).
Current Student Awareness
- Who’s here shows every student currently checked in, with the time they arrived, refreshed every few seconds.
- Check-in → History looks up past visits by date range and/or student (in, out, minutes, who recorded it), including archived records.
Backup or Data Preservation Approach
- Every event is also written to a separate backup table in the same transaction; that table is never archived or cleaned up.
- Check-in → History can be exported to CSV or printed, giving staff a copy outside Katriviya™.
Appropriate Handling of Student Information / PII
- The kiosk only shows first name and last initial, and needs a staff sign-in to open.
- Role-based access: Teachers, Assistants and Graders see check-in pages and the Students list read-only; each center’s data is kept in its own schema.
Reviewable and Retained Records
- Records are never deleted: events older than the retention period move to an archive table, and the backup table keeps everything.
- Check-in → History shows archived and recent records together, for any period (e.g. the last 2 years).
“Tools for your process” means software can support it, but the center owns it. For example, staff training is recorded in Katriviya and carried out by the center. Instructors can read the full assessment under Requirements after signing in.
Start with Basic. Add what your center needs.
Every center gets the Basic plan. Add-on modules switch on per center, so you never pay for screens you don’t use.
Check-in
Tap-your-name iPad check-in/out kiosk, live “who is here now” board, and retained check-in history.
Staff
Staff records (teachers, assistants and chief assistants): the Staff list, adding, editing, disabling and deleting staff, and each person's page.
Payroll
Each staff member's hourly pay rate with effective dates: the current rate, scheduled raises and the full pay history. Instructors only.
Parents
Parent records and pages, linked to their children (mother, father, guardians).
Center Risk Mgmt
Safety checklist (daily to yearly checks), staff trainings and completion records, and background checks for staff aged 18 or over.
Scheduling
Subjects, the center's class hours, each student's Class Schedule and checked-in per half hour.
Payments
Bill plans, cash/Zelle/check payments, payment issues and the Payments workbook import.
Breaks
Put students on break and resume them, with reminders to deactivate/reactivate Kumon Connect and to pause/resume payments.
Forms
The center's documents (e.g. Center Procedures & Policy, Payment Form, Employment Application, W2, Media Consent Form) for Instructors and Chief Assistants.
Early-access modules work today and are still being refined with centers’ feedback.
Made with Kumon franchise centers in focus
Katriviya speaks the language of a Kumon center: Report B uploads, status codes, Math and Reading subjects, Kumon Connect reminders on breaks, and the Kumon safety checklist.
The same building blocks fit any education center: tutoring, test prep, music, art, coding or language schools.
- Your modules. Switch modules on or off for each center.
- Your setup. Your own status codes, subjects, class hours, trainings and forms.
- Several centers, one owner. Run multiple locations, with each center’s data kept apart.
Secure by design
- Each center’s data lives in its own separate space
- Roles for Instructor, Chief Assistant, Teacher, Assistant and Grader: everyone sees only what they need
- HTTPS only, hashed passwords, and lock-out after repeated failed sign-ins
- Attendance is never deleted: older records move to an archive, plus a separate backup copy
- Hosted on Microsoft Azure
Ready when your center is
Want Katriviya for your center? Contact sales and we’ll get back to you. Already set up? Sign in with your center account.